When the planning phase has finished, the execution stage begins. Once they have been started, the electrical projects acquire a certain direction that is often quite different from any prediction that might have been made.
Despite the fact that uncertainty is a constant in all types of projects, it is necessary to establish at the outset, already on the ground, the means to control and influence the progress of the project, avoiding that it ends adrift.
The two key elements in the control of electrical projects
There are two key elements to improve the Project Manager’s control capacity in electrical projects:
A / The establishment of milestones: these are clear and unambiguous partial goals, associated with a specific aspect and a precise moment in time. For the Project Manager, the milestones are a mechanism to monitor progress, while for the team, they translate into short-term goals, much more tangible and easier to understand and visualize than the overall project goal, too distant to assume as own.
The milestones maintain the momentum and stimulate work, allowing the team to judge their own progress and celebrate the achievements throughout the duration of the project, rather than just its completion. The simplest way to build milestones is:
Taking the information relative to the times of the work breakdown structure and the sequence diagram and making them coincide with the end of each sub-task.
Building only the most important milestones, which would be those that have to do with the achievement of the stages in the development of electrical projects that most decisively contribute to the final product.
Effective communication: the means, the frequency and any detail about communication must be determined in advance, so that, during the execution of electrical projects, the exchange of information is complete, consistent and accurate.
Communication is everything in electrical projects. Thanks to it, progress is monitored, an early warning of danger can be received, it is also possible to foster cooperation and, of course, it is irreplaceable when motivating teams to achieve their involvement. To be effective, you must:
Be frequent: communication in electrical projects can not be reduced to the one that occurs at the end of each stage or when completing each deliverable. The frequency of communication reduces the number of errors, prevents confusion and misunderstandings and, in general terms, contributes to improving the environment in the project.
Orient yourself to fullness: the information on which it is based must be complete, consistent, accurate and based on objective data.
Be bidirectional: it does not generate the same effects if it only occurs in vertical descending line. Feedback is essential, as is the maintenance of transversal communication flows.
Lean on new technological tools to maximize their reach: the document exchange can reduce its duration to seconds if the cloud is used as a medium, a meeting is easier to program if there is the option to do it in a virtual way, through chat applications with video, and online project management platforms provide important support to improve the issuance and reception of status reports and other high frequency communications in the project environment.